Incentive management software for wholesale distribution
Recover every rebate, chargeback, and SPA dollar you earned
incentX is an incentives and compensation platform that ties every vendor rebate, customer rebate, and commission to the ERP transaction behind it, so you can prove what was earned and claim it before it expires.
vendor rebates SPAs and ship and debit customer rebates sales commissions billbacks chargebacks
For distributors running programs across thousands of SKUs
incentX brings vendor rebates, customer rebates, chargebacks, billbacks, commissions, and trade promotions into one connected system, so every program runs on the same transaction data.
Built for the program complexity distribution actually runs
When incentive tracking is tied to invoice and shipment data, claims go out faster, disputes drop, and finance stops reconciling by hand.
One transaction-based system for buy-side and sell-side incentives
Point tools cover one program. Distributors run several at once, on both sides of the invoice. incentX runs all of them from one spine: the transaction your ERP records for each purchase or sale.
Stop writing off vendor money you were owed
Vendor programs change mid-quarter, claims come back short-paid, and nobody has time to chase the difference. incentX tracks every agreement against live purchase data and flags what was not paid.
- Accrue vendor rebates against live purchase volume
- Catch short-paid SPA and ship and debit claims
- Keep an audit trail for every claim and re-file
Price aggressively without giving away the margin
Customer rebates, billbacks, and rep commissions all come out of the same margin. incentX calculates each one from the invoice that triggered it, so their combined cost shows up in one place instead of three separate reports.
- See rebate, billback, and commission cost per deal
- Pay commissions on invoiced margin, not booked orders
- Compare planned spend to what was actually earned
Why distributors move to incentX
Distributors usually switch when manual reconciliation starts costing the finance team time at every close. That tends to happen once vendor rebates, customer rebates, and chargebacks are all running together, often through buying groups, and a tool built for one program leaves the rest in spreadsheets. The reviews below were posted on G2 and Capterra by teams in several industries.
Computer Software, Mid-Market company
Marketing and Advertising, Mid-Market company
Professional Training & Coaching company
Connects to the ERP and CRM systems you already run
incentX reads orders, invoices, shipments, and credits directly from Epicor Prophet 21, Sage, NetSuite, Dynamics, and SAP, so incentive tracking runs on the same numbers as your ERP.
There is a better way to manage distribution incentives
Vendor claims, customer rebates, and commissions can all run in incentX from the ERP data you already have. Implementation averages six weeks.
FAQs
The questions distributors usually ask when comparing incentX to spreadsheets, ERP reports, and single-program rebate tools.
What is rebate management software for wholesale distributors?
Rebate management software for wholesale distributors tracks vendor and customer rebate agreements against real purchase and sales transactions, calculates accruals and claims, and shows what was earned against what was paid. incentX handles purchasing and sales rebates together, because one product can carry a vendor rebate coming in and a customer rebate going out.
How does incentX handle SPAs and ship and debit claims?
incentX matches each claim to the underlying invoice, shipment, and contract price, then tracks it through to payment. When a vendor short-pays or rejects a claim, the difference stays visible against the original transaction, so it can be re-filed instead of written off.
Can incentX manage buy-side and sell-side programs together?
Yes. Vendor rebates, chargebacks, and billbacks run alongside customer rebates, trade promotions, and sales commissions in the same system. Because they share transaction data, you can see the vendor program funding a customer program instead of reconciling the two after the quarter closes.
Does incentX work with Epicor Prophet 21 and other distribution ERPs?
Yes. Epicor Prophet 21 and QuickBooks Online both connect to incentX, and Sage 300, Sage Intacct, Oracle NetSuite, Microsoft Dynamics, and SAP Business One have pre-built, bidirectional connectors. Transaction-level data comes straight from the ERP, so rebates and claims are calculated from the records finance closes on.
How is incentX different from a rebate-only platform?
A rebate-only platform covers one program type. incentX runs vendor rebates, chargebacks, billbacks, customer rebates, promotions, and commissions from the same ERP transactions. It reads each transaction once and applies it to every program it qualifies for. Where two programs overlap on one product, customer, or buying group, incentX works out which takes priority and what to exclude.
How does incentX compare to Vistex and Enable?
incentX puts every incentive type a distributor runs on one platform instead of a specialist tool per program, and each figure traces to its ERP transaction. Teams often compare it with Vistex, Enable, and Xactly. The price depends on ERP transaction volume, not seats, so a new program type doesn’t raise it.
What counts as a transaction?
A transaction is any record that comes straight from your ERP: a sales order, invoice, credit memo, purchase order, or AP invoice. A customer record by itself is not one. incentX prices its platform by the number of these transactions it processes.
What is backfill data?
Backfill is historical data that predates your incentX subscription, usually loaded so growth incentives or rebates can be compared with a prior period. It comes in as statistical values instead of line-level detail, and it isn’t counted in your transaction volume. Your subscription start date is your first day on incentX, however old that data is.